Budgeting for a company picnic is made easy when you work with the right experts. There are a few key factors that can help drive your decisions and ultimately, your budget. If you are among the population of HR professionals looking to make a statement with an event your employees will appreciate, consider planning a company picnic. Company picnics are excellent events for companies with 150+ employees who want to include families in their celebrations. Company picnics provide unique opportunities to interact and connect.
Attendance is the number 1 determining factor for budget. Your expected attendance will drive the decision for a venue; the first decision to make. The venue will dictate everything else. An average company picnic typically costs $35-$55 per person. A few things to consider within this cost include:
Food – What is your desired menu? Is food the highlight of the event?
Comfort – Your venue choice affects this the most. Do you need tents and additional shaded areas? Will you need extra staff to conduct parking? Are more bathrooms necessary? A venue with these logistics in place will reduce some of the costs.
Entertainment – A balance of activities is important to keep everyone entertained. The demographic of your attendees is important to understand when making these decisions. It’s best to include games that are high capacity with large crowds.
Additional things to consider include the theme or culture of the event. What is the most important aspect for you and your company? Are you looking for something to make a statement? Ziplines and large rides are exciting and memorable pieces, but these pieces will also increase your costs.
The average price for a company picnic in 2024 delivered by RH Events & Catering was $50,314.70. The average number of attendees was 931. Below are specific examples of what 3 different companies spent on their 2024 company picnic.
A large manufacturing company in Georgia with 4,000 attendees spent $154,000. This event included a variety of midway games, large rides, inflatables, sports throws, concessions, food, a petting zoo and more. This is an example of a large company picnic that has an emphasis on big fun and entertainment for people of all ages. This event had many families with young children.
A Tennessee company with about 3,000 attendees spent $91,000 on their company picnic. This event was all about interactive games and high-capacity activities. It included food, concessions and additional entertainment.
A manufacturer in Kentucky with 850 attendees spent $49,000 on their company picnic. This event also had more focus on high capacity games, and included food, concessions and more.
Company Picnics are done best with your people and your goals in mind. Budgeting for a company picnic should be determined with your people and specific goals in mind. If you want to dive deeper into the possibilities for your company, contact RH Events & Catering today for a custom quote. Let us build a company picnic plan tailored to your specific needs. Our quotes are always free with zero obligations. Click here to get started.
