Question 1

How far in advance do you need to plan catering for 1,000+ guests?

Accepted Answer

Large-scale catering programs typically require a minimum of 3 to 6 months of advance planning. Events with 5,000 or more guests or those held at non-traditional venues requiring temporary kitchen infrastructure may require 6 to 12 months. The earlier a caterer is engaged, the more options are available for staffing, permitting, and logistics.

Question 2

What makes catering in non-traditional venues more difficult?

Accepted Answer

Non-traditional venues such as parks, corporate campuses, fairgrounds, and outdoor spaces often lack permanent kitchen infrastructure, reliable power, running water, and defined service zones. This requires temporary kitchen setups, generator planning, water supply solutions, and detailed advance site surveys to identify load-in routes, staging areas, and guest flow patterns before event day.

Question 3

What should corporate event planners look for in a large-scale caterer?

Accepted Answer

Corporate event planners should look for a company with documented operational systems, a proven track record with comparable guest counts, the ability to manage site logistics independently, strong food safety protocols, and a full-service model that reduces vendor coordination. References from events at or above your planned guest count are essential.

Question 4

How does RH Events & Catering support corporate programs nationwide?

Accepted Answer

RH Events & Catering is headquartered in Powder Springs, Georgia, and supports corporate programs across the Southeast, Midwest, and beyond. The service model includes company picnics, corporate catering, entertainment and activities, logistics and permitting, and full staffing, setup, and teardown. Geographic coverage includes Atlanta, Dallas-Fort Worth, Charlotte, Nashville, Orlando, Louisville, and more.

Question 5

What does full-service corporate event catering include?

Accepted Answer

Full-service corporate event catering includes initial planning, menu design, execution, and post-event cleanup. It also covers entertainment, activities, logistics coordination, permit management, staffing, setup, and teardown, all managed by one team under a structured process.

Large Scale Catering: Logistics, Planning, and Personnel for 1,000+ People

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