A well-planned company picnic strengthens team bonds, boosts morale, and shows appreciation in a way that feels genuine and memorable. Accomplishing these goals requires thoughtful and careful preparation. Company picnics are complex events. Hiring a company picnic planner will help you ensure the event runs smoothly and successfully. Here are some tips and ideas to help you plan a fun, engaging company picnic.
1. Define Your Objective
Determining the goal of your event is the first step to planning the perfect company picnic. Is it about rewarding employees? Do you want to encourage team building? Are you celebrating a company milestone? A clearly defined objective will help guide decisions on everything from location to activities and entertainment. It will help you determine attendance, catering, and run of the event.
2. Choose a Date and Location
Choose a date that gives employees enough notice to plan ahead. Avoid busy holiday weekends and consider weather patterns in your area. Hosting your company picnic on-site is typically the best option if you have the space. Utilizing your site saves money and ensures accessibility to certain resources like parking, restrooms, water, and power. At RH Events & Catering, we specialize in turning non-traditional spaces into exciting, functioning event sites.
3. Create a Fun, Inclusive Atmosphere
Consider adding a theme to enhance your event and create a unique atmosphere. A great theme will set the stage for décor, games, food, music, and more. Some themes offer the opportunity for crowd participation. Your theme should reflect the objective of the event and cater to the audience attending.
4. Plan Engaging Activities for All Ages
The perfect company picnic offers entertainment and activities for people of all ages. A good balance of activities ensures that there is something for everyone. The activities you choose will impact the overall flow of the event, so it’s important to include a mixture of entertainment for people to enjoy.
Do you have thrill seekers? Consider a rock-climbing wall, large rides, or Freefall Double Jump. A variety of midway games is great for children and adults. Include crafts for the kids, like face painting or spin art. For those who want to relax in the shade, play a few rounds of bingo for fun prizes.
5. Serve Great Food
Food is often the highlight of any event. Choose crowd-pleasers that are easy to eat outdoors and accommodate different dietary needs. A catered buffet can keep things simple and moving. Our team at RH Events & Catering are experts in catering for company picnics. We specialize in the logistics of feeding large crowds, so your guests enjoy fresh food and minimal wait times.
6. Emphasize Comfort and Safety
A great company picnic creates a positive guest experience from start to finish. Guest enjoyment encompasses more than food and entertainment. If you’re hosting a company picnic during warm months of the year, make sure there are shaded areas and water available. Include plenty of seating. Clear signage and trained staff are important for a smooth event run. Additional details like parking, restrooms, and first aid kits and important for a comfortable, safe company picnic.
Partner with an Expert Company Picnic Planner
A company picnic is an investment in your team. With the right planning and coordination in place, you can create a valuable event for your employees. RH Events & Catering specializes in planning and delivering company picnics nationwide. Contact us today to start planning an unforgettable event!
