Industry Insight on How to Plan a Company Picnic
Company picnics are a great way to strengthen team connections beyond the workplace. These events provide employees with a chance to relax, recharge, and enjoy quality time with their families, contributing to morale and long-term engagement. Planning a company picnic can feel overwhelming, but with the right approach, it can be both enjoyable and impactful. At RH Events & Catering, these are some of the first questions we ask to gain a clear picture of your company picnic goals, and start building the perfect plan.
Who will attend your company picnic?
The first step to planning a company picnic is gathering a guest list and estimating attendance. Most company picnics include all employees and their families. The average household has 3.13 people in it. Typically, you can count on 55-60% of your invited attendees to show up. One of the best ways to get a clear picture of attendance is to send out a sign-up sheet ahead of the event. It’s important to consider who your employees are, as the demographic can help determine what entertainment will be most enjoyed. For example, if the majority of your team members have young children, you’ll want to make sure you have plenty of activities that can be enjoyed by children. If you have an active team, you’ll want to include hands-on, engaging activities.
What is the objective of your company picnic?
Determining your objective will help curate activities and flow for the day. Is your goal is to provide a space where employees can enjoy quality time with each other and their families? Are you looking to increase team spirit and encourage team building? Entertainment and activities play a large role in the guest experience and contribute greatly to overall enjoyment. RH Events & Catering will help you choose pieces for the different interests and activity levels. It’s best to have a balance to ensure there’s something for everyone.
When will you host your company picnic?
The more time you have on your side, the easier it is to plan. Allowing for plenty of time ensures availability of equipment, staff and vendors. It typically takes 8-12 weeks to plan and execute a company picnic. A few key factors to consider when choosing a date are potential weather and holidays. In the Southeast, October is the most popular month for company picnics offering the most desirable weather. Choosing a popular event date may require more time to plan to ensure availability your desired pieces.
Where will you host your company picnic?
Choosing the right company picnic location can make or break your event. If you have an outdoor space at your work location, like a large field or parking lot, consider hosting on site. Hosting an event at your own space is the most cost effective option. It also guarantees necessary amenities such as access to power, water, restrooms and parking. This will also give your employees a chance to show off the workplace to their families. Large parks and fairgrounds in your community also make great company picnic locations.
Check out our blog on choosing the best company picnic location.
Why host a company picnic?
Your employees are the backbone of the company, and they deserve to be celebrated. Company picnics are a unique and exciting way to bring employees together with their families. Building relationships outside of the workplace positively contributes to building relationships in the workplace. These events can boost morale and enhance employee satisfaction. It’s a unique way to demonstrate your appreciation with benefits that will last beyond the day.
Start planning your company picnic today!
Now that you have your priorities in order, it’s time to start planning! RH Events & Catering specializes in planning and delivering quality company picnics. Contact us to learn more.
