How To Plan A Company Picnic

How To Plan A Company Picnic

Could your workplace use an energy boost? Do you have a huge milestone to acknowledge? Maybe it’s been years since your company last celebrated their employees or treated them to a special event. It’s time to do something fun, something everyone will look forward to. It’s time to plan a company picnic.

Company picnics offer an opportunity for employees to build relationships outside of the workplace. It’s another way you can support your employees by giving them a place to enjoy quality time with their family. This can be a daunting task with all things considered. Answering the questions below can put you on the right track to an awesome event. Start here:


It’s important to take everyone into consideration. Will this event be exclusively for employees, or will you include their families as well? The average household has 3.13 people in it. Typically, you can count on 55-60% of your invited attendees to show up.


Great company picnics include festive food, games, activities, prizes, rides and more. The projected number of attendees and budget for your event will be large determining factors for what kind of entertainment you need and how much. It’s important to consider what age groups will attend your event when determining entertainment so that you have something everyone can enjoy.


It typically takes 8-12 weeks to plan and execute a company picnic. The more time you have on your side, the easier it is to plan. A minimum of 8 weeks is ideal to plan a company picnic. Spring and Fall are the best times to do outdoor company picnics. You’ll want to beat the heat and avoid the cold. Consider the timeline when planning around seasons.


Choosing the right location can make or break your event. If you have an outdoor space at your work location, consider the possibility of holding it there. Hosting an event at your own space will save you time and money. This will also give your employees a chance to show off the workplace to their families. Large parks in your community also make a great company picnic location.


Your employees are the backbone of the company, and they deserve to be celebrated. Company picnics are a unique and exciting way to bring employees together with their families. Building relationships outside of the workplace positively contributes to building relationships in the workplace.  These events can boost morale and enhance employee satisfaction. It’s a unique way to demonstrate your appreciation with benefits that will last beyond the day.

Now that you have your priorities in order, it’s time to start planning! Not sure if you can do this on your own? We’ll do it for you. RH Events & Catering specializes in planning and delivering quality company picnics. Learn how and contact us here.